The Collegium: Reserving and Renting

The Collegium, with craftsman-style furniture and décor, warm lighting, beautiful kitchen, and cozy fireplace, is located in the upper Student Union. It is an ideal location for receptions, small luncheons, department dinners and small group lectures. It comfortably accommodates 45–50 seated and 50–70 for a mingling reception. Rental includes use of kitchen, stereo system, computers and furniture.

During fall and spring semesters, the Collegium is available: Monday to Thursday at 7:30 p.m.; Friday at 3 p.m.; Saturday and Sunday, all-day. It is available 24/7 beginning the day after spring commencement through the first week of August.

Reservations:

To check Collegium availability or make a reservation, please contact Katie Tuttle, Director of Commuter Life, at katie.tuttle@biola.edu. (Campus Coordination does not book the Collegium.)

Departmental Rentals + Pricing:

We rent in 1-hour increments with a minimum 2-hour rental.

  • 2 hours — $180 ($90/hr)
  • 3 hours — $240 ($80/hr)
  • 4 hours — $300 ($75/hr)
  • 5 hours — $350 ($70/hr)
  • 6 hours — $390 ($65/hr)
  • 7 hours — $420 ($60/hr)
  • 8 hours — $440 ($55/hr)

Please plan to set-up and clean up within your reserved rental hours. If Bon Appetit is catering your event, please schedule their set-up and clean-up within your reserved rental hours.

Bulk Scheduling Per Semester

(Fall semester = July 1 through the Sunday prior to Spring Orientation; spring semester = Jan. 1st thru June 30th.)

Departments reserving multiple hours at one time receive the following discounts:

  • 10–19 hours, (per semester, on one JV) = $50/hour
  • 20–29 hours, (per semester, on one JV) = $45/hour
  • 30+ hours, (per semester, on one JV) = $40/hour

Details:

  • You may break your bulk hours into smaller portions (two hour minimum) and book these throughout the fall or spring semester, but they must be charged on one Journal Voucher.
  • If possible, please schedule all reservation times upon signing of the contract and Journal Voucher.
  • While Commuter Life tracks your Collegium usage, it is the department’s responsibility to ensure that all hours are used by the end of each semester. No refunds will be issued for unused hours and unused hours are not transferrable to a future semester.

Billing Information & Additional Applicable Charges

  • Rental fees will be charged to the department’s account via Journal Voucher.
  • A late checkout fee is billed at $25 per each 15 minutes a group is in the Collegium past the reserved ending time.
  • A $50 cleaning fee is billed, if the room is not left in excellent condition.
    • Cleaning includes sweeping, swiffering/mopping, wiping down surfaces, removing all garbage, washing dishes, running dishwasher, putting away all items used, shutting off fire and lights and locking the door. Generally, just leaving our home in as lovely of a condition as you found it!
  • A $100 re-key fee will be charged if key is lost.
  • The renter agrees to report and pay for all damages to the Collegium’s furniture, equipment and décor.
    • Please do not leave the Collegium unlocked and unattended at any time, as it contains valuable artwork and technical equipment. Thank you.

Payment & Cancellation Policy:

  • Booking is considered confirmed upon receipt of a signed Journal Voucher and contract.
  • Cancellation: If a reservation is cancelled more than eight days prior to an event, a $25 fee will be applied to cover administrative costs. If a reservation is cancelled within seven days of the event, a 50% refund will be given.

Hosting:

Please designate a Rental Host, from your department, to meet with Commuter Life and learn Collegium care and policies. As Biola has entrusted the room to Commuter Life, we are entrusting our home-away-from-home to you. We ask that the Rental Host be in attendance throughout the entire event, from set-up through the cleaning and locking of Collegium. (This includes supervising Bon Appetit and ensuring the room is left clean after they remove food and dishes, so please schedule Bon Appetit clean-up times accordingly.)

Event Planning Contacts:

Please cc: katie.tuttle@biola.edu on all equipment and event orders, so we can be aware of possible set-up conflicts. Thank you!

  • Sound & Media Equipment: Please order through Biola Tech Commons.
  • Extra Chairs & Tables: Please order through Campus Coordination via 25LifePro. Limit of 40 chairs or 3 extra tables permitted in Collegium.
  • Catering: Catering can be secured through Bon Appetit, Biola’s on-campus catering service, or can be purchased externally and self-catered. Bon Appetit can be reached at ext. 5797 or at: www.cafebonappetit.com/cafebiola

If you would like to reserve the Collegium, please contact Katie Tuttle, Director of Commuter Life, at katie.tuttle[at]biola.edu. She will manage the Collegium Contract/Agreement and Journal Voucher process. Thank you!

Categories:
Campus Services
Topics:
Facilities Rental
From:
Commuter Life, Collegium
Last Updated:
September 26, 2019
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