Student Records Policy

Students are advised that the university maintains school and student records for no longer than a five-year period beyond the student’s final term of enrollment, with the exception of the transcripts and the academic record.

The Family Educational Rights and Privacy Act (FERPA) OF 1974, as Amended

This act and provisions of the California Education Code set out requirements designed to govern the access to, and release of, educational records, to establish the right of students to inspect and review their records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the FERPA Office (U.S. Dept. of Education) concerning alleged failures by Biola to comply with provisions of FERPA. Biola University has adopted policies and procedures concerning implementation of FERPA on campus. Copies of the policy are available in the Registrar’s Office.

Release of Student Directory Information Under FERPA

Students who choose the “privacy” option regarding their records need to approve any releases of information about themselves, with the exception of certifying a student’s loan or deferment of a loan that the student themselves initiated since that release is “in the best interest of the students and a benefit to the student.”  Even these forms would normally only be processed if the loan form was received in the mail from the loan agency for enrollment verification or if the form was brought in by the student for processing.

Students who choose the "privacy" option should also recognize that they will be exempted from university emails which contain useful information but are not considered a 'needed educational service.' This should be considered by the student when choosing whether to select the "privacy" option.

Students who do not choose “privacy” can still only have limited information released. The only thing that can be released concerning “non-privacy” students is “directory release information,” consisting of Photo; Name; Address; Telephone Number (though this is to be avoided when possible); Date and Place of Birth; Major Field of Study; Degrees awarded and dates received.

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